Business Office Forms & Guidelines

Purchasing

• Requisition (.xlsx)
• Requisition - Amazon (.xltx)
• Requisition - rental vehicle (.xlt)
• Requisition - food event (.xltx)
• IRS W9 blank form

Accounts payable

• AP check request (.dotx)
• Miscellaneous expense non-travel (.xltx)
• Gift card log (.xltx)

Travel

• Candidate travel (.xltx)
• Moving expenses (.xltx)
• Employee travel - conference (.xltx)
• Employee Travel - mileage only (.xltx)
• Mileage rates - historical (.xlsx)
• NYS ST-129 form for hotels
  • Governmental entity: "New York State municipality"
  • Agency, department, or division: "SUNY Jamestown Community College, Jamestown, NY 14701"

Awards

• Check request - Student Art Award (.dotx)
• Check request - Student Award (.dotx)

Stipends

• Check request - External Review Team (coming soon)
• Check request - EMT stipends (coming soon)
• Check request - commencement stipends (coming soon)

Independent contractors

• Workforce Development consulting contract - contact Workforce Development to begin
• Certificate of Insurance form (coming soon)
• IRS W9 blank form

Tax status

• IRS W9 blank form
• IRS W9 JCC completed KFM
• NYS tax letter to JCC
• NYS AC-946 form
• NYS AC-946 form - example
• W-8 BEN
• W-8 BENE

Budget

• Budget transfer request form

Procedures for Business Office staff

• EZ Pass procedure (coming soon)
• Alcohol policy (.doc)
• Social media advertising procedure (coming soon)
• Surplus property disposal (coming soon)
• Purchase of Kindle or Nook procedure (coming soon)
• Purchase of Apple apps for iPods and iPads procedure (coming soon)
• Adding a DBA vendor in Banner procedure (coming soon)
• Sealed bid receipt log (.xlsx)

Entities housed on JCC property

Transactions with the following entities, which are located on JCC property and are affiliated with JCC, should be forwarded to staff at those entities.